ADMINISTRATIVE ASSISTANT AT GLOBAL PEACE DEVELOPMENT (GPD) – FULL DETAILS & HOW TO APPLY

Global Peace Development (GPD) is currently recruiting for the position of Administrative Assistant in Nigeria. This opportunity is ideal for candidates with strong administrative, organizational, and office management skills who are interested in working within the nonprofit and development sector.

The role is based in Katsina State and offers an opportunity to support a peacebuilding and development-focused organization that works across governance, social justice, gender equality, and community development initiatives.

Administrative roles like this are essential in NGO operations because they ensure smooth coordination of field activities, office management, documentation, logistics, and internal communication.

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JOB LOCATION

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📍 Katsina State, Nigeria  

🕒 Employment Type:

Full-Time Position

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APPLICATION DEADLINE

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📅 Deadline: June 8, 2026 

⚠️ Applicants are strongly advised to submit applications before the deadline as late submissions are typically not considered.

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ABOUT GLOBAL PEACE DEVELOPMENT (GPD)

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Global Peace Development (GPD) is a Nigerian non-governmental organization established in April 2002. The organization focuses on promoting sustainable peace as a foundation for development in Nigeria.

GPD operates with a vision of building a society where peace, justice, and inclusive governance enable long-term development. The organization works across multiple thematic areas including:

✔ Peacebuilding and conflict resolution  

✔ Gender equality and women empowerment  

✔ Social justice and human rights advocacy  

✔ Democratic governance support  

✔ Community development initiatives  

Through its programs, GPD collaborates with government institutions, civil society organizations, donors, and local communities to strengthen peace and development outcomes in Nigeria.

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JOB OVERVIEW

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The Administrative Assistant will provide essential administrative, logistical, and operational support to ensure the smooth running of the state office.

This role is highly important in supporting program implementation, coordination of staff activities, and ensuring that office systems function efficiently.

The selected candidate will work under the supervision of the State Coordinator and will be responsible for supporting both administrative and program-related activities.

The role combines:

✔ Office administration  

✔ Logistics coordination  

✔ Documentation and reporting  

✔ Staff support functions  

✔ Operational management  

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KEY RESPONSIBILITIES

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1. Office Administration & Management

The Administrative Assistant will support daily office operations, including:

- Maintaining office records and documentation systems  

- Ensuring smooth operation of office facilities  

- Managing correspondence and communication logs  

- Supporting administrative workflow and processes  

This function ensures that the organization runs efficiently and maintains proper documentation for accountability and reporting purposes.

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2. Logistics Coordination

A major part of the role involves handling logistics for staff and program activities, including:

- Arranging travel and accommodation for staff and consultants  

- Supporting logistics for meetings, workshops, and trainings  

- Coordinating transportation and field movement  

- Ensuring proper scheduling of program activities  

Effective logistics coordination is essential for field-based NGO operations, especially in development programs implemented across different communities.

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3. Documentation & Reporting

The role also includes supporting documentation processes such as:

- Preparing meeting minutes and reports  

- Maintaining attendance and staff movement records  

- Tracking administrative activities and correspondence  

- Supporting data entry and filing systems  

- Assisting in report compilation for management review  

Proper documentation ensures transparency, accountability, and smooth program reporting.

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4. Procurement & Office Support

The Administrative Assistant may also assist in:

- Procurement of office supplies and materials  

- Tracking vendor deliveries and services  

- Supporting inventory management  

- Ensuring timely availability of office resources  

- Coordinating office maintenance activities  

These responsibilities help maintain operational continuity within the organization.

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5. Staff Support & Coordination

The role may involve supporting HR and administrative processes such as:

- Assisting in recruitment coordination  

- Supporting performance appraisal processes  

- Maintaining staff attendance and punctuality records  

- Coordinating internal communication among teams  

- Supporting staff welfare and logistics arrangements  

This ensures smooth internal coordination and team efficiency.

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WHO CAN APPLY?

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This opportunity is suitable for candidates who have experience or interest in:

- Office administration  

- Secretarial or executive assistance  

- NGO program support roles  

- Operations and logistics coordination  

- Administrative support services  

Ideal candidates include:

✔ Administrative Officers  

✔ Office Assistants  

✔ Secretaries  

✔ Operations Assistants  

✔ Entry-level NGO staff with experience  

Applicants with NGO or development sector experience will have an added advantage.

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REQUIRED QUALIFICATIONS

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Applicants are expected to have:

✔ B.Sc / HND in Business Administration or related field 1  

✔ At least 2 years of relevant work experience 2  

✔ 1 year of professional administrative experience  

✔ Strong organizational and communication skills  

✔ Ability to multitask effectively  

Additional advantages may include:

- Experience in NGO operations  

- Knowledge of office management systems  

- Strong Microsoft Office skills  

- Experience supporting field programs  

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KEY SKILLS REQUIRED

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The ideal candidate should demonstrate:

✔ Strong organizational skills  

✔ Attention to detail  

✔ Communication and interpersonal skills  

✔ Ability to manage multiple tasks  

✔ Problem-solving abilities  

✔ Time management skills  

✔ Team collaboration ability  

Technical skills such as Microsoft Excel, Word, and basic reporting tools are highly beneficial.

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WHY THIS ROLE IS IMPORTANT

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Administrative roles are critical in NGOs because they ensure:

✔ Smooth coordination of field activities  

✔ Efficient office management  

✔ Proper documentation and accountability  

✔ Effective communication across teams  

✔ Timely implementation of development programs  

At Global Peace Development, the Administrative Assistant plays a key role in ensuring that peace building and development projects are implemented efficiently at the state level.

This position is especially valuable for individuals looking to build a career in:

- NGO administration  

- Program coordination  

- Development sector operations  

- Public sector support roles  

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CAN NIGERIANS APPLY?

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✔ Yes.

This opportunity is open to qualified Nigerian applicants who meet the educational and experience requirements.

Candidates from Katsina State or nearby regions may have an added advantage due to field coordination needs.

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APPLICATION PROCESS

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Interested applicants are expected to prepare:

- Updated CV or Resume  

- Cover letter explaining suitability for the role  

- Relevant professional experience documentation  

Applicants should ensure:

✔ Accuracy of information  

✔ Clear demonstration of administrative experience  

✔ Highlighting of NGO or office support experience  

Applications should be submitted before the official deadline.

Interested and qualified candidates should submit their CV and cover letter in one document to: procurement@globalpeacedev.org using “Administrative Assistant, Ughelli” as the subject of the mail.

Important Notice: Only shortlisted candidates will be contacted

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FINAL THOUGHTS

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The Administrative Assistant position at Global Peace Development offers a strong opportunity for individuals interested in building a career in administration within the nonprofit and development sector.

The role provides exposure to:

- NGO operations and program implementation  

- Office administration and logistics  

- Documentation and reporting systems  

- Field coordination and support activities  

For candidates seeking experience in humanitarian and development work, this position provides a solid foundation for long-term career growth in NGOs and international development organizations.