Administrative Assistant at Global Peace Development (GPD) – Full Job Details, Requirements, Responsibilities, and Application Guide
Global Peace Development (GPD) is currently recruiting for the position of Administrative Assistant. This opportunity is ideal for organized and detail-oriented individuals who want to build a career in the non-governmental and development sector.
If you have strong administrative skills and are passionate about supporting development and peacebuilding initiatives, this role offers a stable and meaningful career path within a respected NGO in Nigeria.
About Global Peace Development (GPD)
Global Peace Development (GPD) is a Nigerian non-governmental organization established in 2002. The organization is committed to promoting peace, gender equality, governance, and sustainable development across communities in Nigeria.
GPD operates in multiple states and focuses on:
- Peacebuilding and conflict resolution
- Good governance and accountability
- Gender equality and social inclusion
- Community development programs
The organization works closely with communities, government agencies, and development partners to strengthen peace and development structures.
Job Overview: Administrative Assistant
The Administrative Assistant provides essential administrative, logistical, and operational support to ensure smooth functioning of the organization’s state office.
This role is highly important in ensuring that daily office operations run efficiently and that program teams receive the support they need to deliver projects effectively.
Job Purpose
The primary objective of the role is to:
- Support day-to-day office operations
- Provide administrative and logistical assistance
- Maintain accurate records and documentation
- Support staff coordination and communication
- Ensure smooth implementation of organizational activities
Job Location
The position is based in Nigeria (commonly at state offices such as Kasina or other field locations depending on assignment).
Key Responsibilities
The Administrative Assistant will perform a wide range of administrative duties:
1. Office Administration
- Manage daily office operations
- Handle correspondence and communication
- Maintain office supplies and inventory
- Support general office organization
2. Documentation and Record Keeping
- Prepare meeting minutes and reports
- Maintain staff records and documentation
- Organize filing systems
- Ensure proper documentation of activities
3. Logistics and Travel Coordination
- Arrange travel for staff and consultants
- Coordinate accommodation and logistics
- Support event and workshop planning
- Ensure smooth movement of staff and resources
4. Human Resource Support
- Support recruitment processes
- Assist with staff attendance tracking
- Help with performance appraisal documentation
- Maintain HR-related records
5. Communication Support
- Manage office communication channels
- Handle phone calls and correspondence
- Support internal and external communication
- Assist in stakeholder coordination
6. Procurement and Supplies Management
- Assist in sourcing office supplies
- Track deliveries and vendor services
- Support procurement documentation
- Ensure timely availability of office materials
7. Reporting and Support Activities
- Support preparation of administrative reports
- Assist project teams with documentation
- Provide general support to management
- Perform other assigned duties
Required Qualifications
To be eligible for this role, applicants must have:
- Diploma, ND, or Bachelor’s degree in:
- Business Administration
- Office Management
- Social Sciences
- Or related field
Required Experience
Applicants should have:
- Minimum of 2 years of experience in administrative roles
- Experience in NGO or development work is an added advantage
- Experience in office management and logistics support
Required Skills and Competencies
The ideal candidate should demonstrate:
Administrative Skills
- Strong organizational ability
- Record keeping and documentation
- Office coordination
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Basic data management
- Report writing
Soft Skills
- Communication skills
- Attention to detail
- Time management
- Teamwork and collaboration
Work Environment
The Administrative Assistant role involves:
- Working in an office and occasionally field environment
- Supporting multiple departments
- Handling administrative pressure
- Working with diverse teams
Candidates must be flexible, reliable, and highly organized.
Why This Role Is Important
The Administrative Assistant plays a vital role in ensuring the smooth operation of development programs.
This role contributes to:
- Efficient office management
- Strong coordination of field activities
- Proper documentation and reporting
- Overall organizational effectiveness
Without strong administrative support, program implementation becomes difficult and less effective.
Who Should Apply?
This opportunity is ideal for:
- Entry-level and mid-level administrative professionals
- NGO support staff
- Office assistants
- Individuals interested in development work
- Candidates seeking stable NGO careers
If you are organized and passionate about supporting social development work, this role is a strong fit.
How to Apply
How to Apply
Interested and qualified candidates should submit their CV and cover letter in one PDF document to: procurement@globalpeacedev.org using “Administrative Assistant – Katsina State” as the subject of the mail.
Note: Only shortlisted candidates who are will be contacted.
Required Documents
Applicants typically need:
- Updated CV
- Cover letter
- Academic certificates
- Relevant supporting documents
Application Tips
To improve your chances:
- Highlight administrative experience clearly
- Show experience with NGOs or field work
- Demonstrate strong organizational skills
- Include Microsoft Office proficiency
- Tailor your CV to the job description
Career Benefits
Working with Global Peace Development offers:
- Experience in a respected NGO
- Exposure to development and peacebuilding projects
- Career growth in administration and operations
- Opportunity to work in impactful programs
Final Thoughts
The Administrative Assistant position at Global Peace Development is an excellent opportunity for individuals seeking to build a career in administration within the NGO and development sector.
It offers hands-on experience in office management, logistics, and program support while contributing to meaningful peacebuilding and community development work in Nigeria.
If you meet the requirements and are ready to grow your career in the NGO space, this opportunity is worth applying for.
Take the next step and apply today.
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