Archivist at INTERSOS Nigeria (Maiduguri) – Full Job Details, Requirements, Responsibilities, and Application Guide
INTERSOS, a leading international humanitarian organization, is currently recruiting for the position of Archivist in Maiduguri, Borno State, Nigeria. This role is essential for ensuring proper documentation, record-keeping, and information management within humanitarian operations.
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For professionals with strong organizational skills and an interest in data and records management, this opportunity offers a meaningful career path in the humanitarian sector.
About INTERSOS
INTERSOS is an independent, non-profit humanitarian organization that provides assistance to victims of natural disasters, armed conflicts, and extreme poverty.
Founded in Italy, INTERSOS operates in over 20 countries worldwide and focuses on:
- Emergency response
- Health and nutrition
- Protection and psychosocial support
- Water, sanitation, and hygiene (WASH)
- Food security and livelihoods
In Nigeria, INTERSOS has been actively working in the Northeast, particularly in Borno State, supporting internally displaced persons (IDPs) and vulnerable communities affected by conflict.
Job Location
This position is based in:
- Maiduguri
Maiduguri is a major hub for humanitarian operations in Nigeria, especially due to ongoing emergency response efforts in the region.
About the Archivist Role
The Archivist plays a crucial role in managing, organizing, and preserving documents and records related to humanitarian programs.
This includes maintaining both physical and digital archives, ensuring data security, and supporting information retrieval for operational and reporting purposes.
The role supports transparency, accountability, and efficiency in program implementation.
Job Purpose
The primary purpose of the Archivist role is to:
- Ensure proper documentation and record management
- Maintain organized and secure archives
- Support data retrieval and information access
- Improve documentation systems within the organization
- Ensure compliance with data protection standards
Key Responsibilities
The Archivist will be responsible for a range of tasks related to documentation and records management:
1. Document Management
- Organize and maintain physical and digital records
- Classify documents according to established systems
- Ensure proper labeling and storage
- Maintain document integrity and accessibility
2. Archiving Systems
- Develop and maintain archiving systems
- Ensure easy retrieval of documents
- Digitize paper records where necessary
- Maintain backup systems
3. Data Protection and Confidentiality
- Ensure secure handling of sensitive information
- Maintain confidentiality of records
- Follow organizational data protection policies
- Prevent unauthorized access to documents
4. Record Retrieval and Support
- Provide documents upon request
- Support staff with information retrieval
- Assist in audits and reporting processes
- Ensure timely access to records
5. Documentation Compliance
- Ensure compliance with donor and organizational requirements
- Maintain accurate and complete records
- Support documentation for program reporting
6. Inventory and Filing Systems
- Maintain filing systems for easy access
- Track document movement
- Ensure proper categorization and indexing
7. Coordination and Communication
- Work closely with program and administrative teams
- Provide guidance on document management practices
- Support staff training on archiving systems
Required Qualifications
To be eligible for this role, applicants must have:
- Bachelor’s degree in:
- Library and Information Science
- Records Management
- Archives and Documentation
- Or related field
Required Experience
Applicants should have:
- At least 1–3 years of experience in records management or archiving
- Experience working with NGOs or humanitarian organizations (an advantage)
- Experience managing both physical and digital archives
- Familiarity with documentation systems
Required Skills and Competencies
The ideal candidate should demonstrate:
- Strong organizational skills
- Attention to detail
- Knowledge of archiving systems
- Ability to manage large volumes of information
- Strong communication skills
- Computer literacy (especially document management systems)
- Ability to maintain confidentiality
Work Environment
The Archivist role is based in a humanitarian setting in Maiduguri.
The work environment includes:
- Office-based documentation work
- Collaboration with field and program teams
- Working in a structured yet dynamic environment
- Exposure to humanitarian operations
Candidates must be adaptable and able to work in challenging conditions.
Why This Job Matters
Proper documentation is essential in humanitarian operations.
This role contributes to:
- Transparency and accountability
- Efficient program management
- Accurate reporting to donors
- Preservation of critical information
- Improved decision-making
Without proper archiving, organizations risk losing valuable data and compromising program effectiveness.
Who Should Apply?
This opportunity is ideal for:
- Archivists and records managers
- Library and information science graduates
- Administrative professionals
- Data and documentation officers
- NGO professionals
If you are detail-oriented and organized, this role is a strong fit.
How to Apply
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Interested candidates should apply through the official job listing:
👉 https://www.intersos.org/en/what-we-do/nigeria/
Applicants should ensure all required documents are submitted.
Required Documents
Applicants are typically required to submit:
- Updated CV
- Cover letter
- Academic certificates
- Work experience documents
Application Tips
To increase your chances:
- Highlight experience in document management
- Show familiarity with archiving systems
- Demonstrate attention to detail
- Keep your CV organized and professional
- Emphasize confidentiality and data protection skills
Final Thoughts
The Archivist position at INTERSOS Nigeria offers a valuable opportunity to work in the humanitarian sector while contributing to efficient information management and program accountability.
It is a role that supports the backbone of organizational operations by ensuring that records are properly managed, accessible, and secure.
For individuals with a passion for organization, documentation, and data management, this is a rewarding opportunity to build a career in the NGO sector.
Apply today and become part of a mission that supports vulnerable communities through effective humanitarian action.
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